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Olympia CM 1712 Manual

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5/619/2400 (13)
Congratulations
on having chosen an Olympia Office cash register.
Due to the simple layout of its keypad and numerous programmable functions, this
cash register is especially user-friendly.
With this cash register you can register according to departments, memorize
articles and print out a validation. Different types of reports can be generated in
order to analyse the sales numbers.
This user manual describes the cash register's functions, components and
operation steps. Read this manual carefully so you can take advantage of your new
cash register in the best way possible.
Olympia Office Vertriebsgesellschaft mbH
The action to be taken in the case of damage during transport is explained in the
Important
chapter "Reporting loss or damage" at the end of this manual.
This user manual is purely informative. The contents are not part of any offer for
sale or contract.
The specifications, accessories and options described may differ from country to
country.
Olympia Office Vertriebsgesellschaft mbH reserves the right to revise
specifications, make modifications and technical changes to the product described
herein without notification.
Congratulations
3

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Summary of Contents for Olympia CM 1712

  • Page 1 This user manual is purely informative. The contents are not part of any offer for sale or contract. The specifications, accessories and options described may differ from country to country. Olympia Office Vertriebsgesellschaft mbH reserves the right to revise specifications, make modifications and technical changes to the product described herein without notification.

  • Page 2: Table Of Contents

    View of the cash register................10 Display......................11 Key switch ....................12 Keypad ......................13 Keypad for CM 1712 with 4 departments..........13 Keypad for CM 1712 with 8 departments..........14 Keypad for CM 1712 with 12 departments........15 Keypad for CM 1712 with 35 departments........16 Key functions ....................17 Operation ......................20...
  • Page 3 Table of contents 5/619/2400 (13) Printing a duplicate receipt ...............30 Time display ..................31 Reports.........................32 Abbreviations ....................32 Reports without deletion of the memory............33 Reports with deletion of the memory.............38 Programming .......................39 General notes ....................39 Printing all programmed settings..............41 Programming the basic program..............42 Resetting a single flag ..............42 Flag table......................43 System flags (Basic program)...............45...

  • Page 4: Set-Up

    Set-up 5/619/2400 (13) Set-up General notes/Safety notes Make sure that the mains voltage corresponds to the specifications given on the rating plate on the back of the cash register. Your cash register is a sophisticated piece of equipment. Never try to repair it yourself! In case repairs are necessary, you should give the cash register to the nearest after-sales service or the specialist supplier.

  • Page 5: Connection To The Mains

    Set-up 5/619/2400 (13) Connection to the mains Please check whether the voltage and frequency data given on the rating plate correspond to those of the local power supply system before connecting the cash register to the mains. Safety note: The socket has to be located near the cash register and easily accessible. In this way, you can quickly disconnect the cash register from the mains in case of an emergency.

  • Page 6: Printer

    Set-up 5/619/2400 (13) Printer Caution! Please observe the following notes to guarantee trouble-free operation for a long time. Never print without paper! pull the paper while the printer is still working! use paper or inking wheels of poor quality! use paper rolls a second time! manipulate the printer mechanism with hard objects or move drives by hand! Observe the marks indicating the end of the paper roll.

  • Page 7: Paper Reel

    Set-up 5/619/2400 (13) Paper reel The paper reel is used for rolling up the journal paper. 1. Open the printer lid (unlock the lock of the lid first, if necessary) 2. Take out the paper reel 3. Insert the end of the journal paper roll into the reel’s slit 4.

  • Page 8: Elements Of The Cash Register

    Elements of the cash register 5/619/2400 (13) Elements of the cash register View of the cash register A view of the cash register and all its elements is shown below. 1. Slit for validation printing 9. Switch for receipt printing 2.

  • Page 9: Display

    Elements of the cash register 5/619/2400 (13) Display R OFF C.C. CHECK CASH DPT/PLU AMOUNT The right part of the display shows the respective amount, the left part shows the number of repetitions (REPEAT) when a department or an item is registered several times.

  • Page 10: Key Switch

    Elements of the cash register 5/619/2400 (13) Key switch The key switch is the cash register’s "nerve centre". There are three different keys, each of which enables different types of use. The OP key entitles you to register amounts and print out X reports. The OW key entitles you to register amounts, print out X and Z reports and program the cash register.

  • Page 11: Keypad

    5/619/2400 (13) Keypad The keypads of the cash registers CM 1712 and CM 1736 are shown below. The keypad can have 4, 8 or 12 department keys with retrofit sets that can be reordered. The different key functions are described on the following pages.

  • Page 12: Keypad For Cm 1712 With 8 Departments

    Elements of the cash register 5/619/2400 (13) Keypad for CM 1712 with 8 departments...

  • Page 13: Keypad For Cm 1712 With 12 Departments

    Elements of the cash register 5/619/2400 (13) Keypad for CM 1712 with 12 departments...

  • Page 14: Keypad For Cm 1712 With 35 Departments

    Elements of the cash register 5/619/2400 (13) Keypad for CM 1712 with 35 departments...

  • Page 15: Key Functions

    $ or to% & Department keys Recording sold or returned items in the department registers (8 departments at CM 1712, 35 departments at CM 1736) Registering the same item several times Printing individual department reports (key position X) PLU override key (POR)
  • Page 16 Elements of the cash register 5/619/2400 (13) , to% Credit card keys Registers payments by credit cards The amount entered is subtracted from the total amount Total amount is shown in the display, the cash drawer opens Change is shown in the display Check key Registers payments by cheque The amount entered is subtracted from the total amount...
  • Page 17 Elements of the cash register 5/619/2400 (13) Error correct key (EC) Cancels the amount that was entered last Printing full department reports (key position X) Void key Cancels an amount that was entered several transactions before Premium key Adds a stored or manually entered percentage to the price of the last item or to a subtotal Discount key Subtracts a stored or manually entered percentage from the...

  • Page 18: Operation

    Operation 5/619/2400 (13) Operation Training mode The functions described in this chapter "Operation" can be carried out without being stored in the reports (registered). Key position: Training mode You need the OWP key. Note: All functions using operation mode R can be carried out. Registrations The cash register provides comfortable repeat and multiplying functions, making it easier to register the same prices in the same department.

  • Page 19: Registration Of Departments With Changed Department Prices

    Operation 5/619/2400 (13) Registration of departments with changed department prices You can register amounts that differ from the prices stored in a department. The department does not change. 0 to 9 e. g. # Enter the amount Assign the amount to the selected department 0 to 9 e.

  • Page 20: Registration Of Items With Changed Item Prices

    Operation 5/619/2400 (13) Registration of items with changed item prices Using the POR key, you can register amounts that differ from the stored prices. The item name does not change. 0 to 9 Enter the amount Initialize the item assignment 0 to 9 Enter the item number e.

  • Page 21: Registration By Means Of Multiplication

    Operation 5/619/2400 (13) Registration by means of multiplication Amounts, items and departments can be registered by means of multiplication. 0 to 9 Enter the number of items Multiplication 0 to 9 e. g. # Enter the single-item price e. g. + Enter the department Select the type of payment 0 to 9...

  • Page 22: Displaying Amount Of Change

    Operation 5/619/2400 (13) Displaying amount of change The amount paid by the customer can be registered by means of the numerical keys or a cash tender key (for example 1 for a ten-pound note). The change is shown in the display. 0 to 9 e.

  • Page 23: Premiums And Discounts

    Operation 5/619/2400 (13) Premiums and discounts While carrying out a registration, you can register premiums or discounts for items or subtotals as a percentage, a variable or a fixed rate. Premiums as a percentage A surcharge of five percent, for example, can be registered by means of the premium key.

  • Page 24: Discounts As A Percentage

    Operation 5/619/2400 (13) Discounts as a percentage Discounts given for some items can be registered by means of the discount key. 0 to 9 Enter the percentage (for example 3 for 3%) Register the manually entered discount Register the fixed discount percentage Machine#, receipt#, clerk code Example 04*2024...

  • Page 25: Money Paid In And Out In Cash

    Operation 5/619/2400 (13) Money paid in and out in cash Apart from the "normal" registrations, money can be paid in and out directly. Money paid in in cash 0 to 9 Enter the amount e. g. + The amount is registered The cash drawer opens Example Machine#, receipt#, clerk code...

  • Page 26: Cancellations

    Operation 5/619/2400 (13) Cancellations Amounts registered incorrectly can be cancelled immediately after having entered it or several entries later. Cancelling the last entry During a registration, the amount entered last can be cancelled. The amount is cancelled This function may be protected by a password. In this case, it will only be carried Note: out if the correct password is entered and confirmed with /.

  • Page 27: Cancellations With Refund Key

    Operation 5/619/2400 (13) Cancellations with refund key For returned items, registrations carried out several entries before can be cancelled by entering the amount, the item number or the department price. The cancellation is initialized 0 to 9 e. g. # Enter the amount Select the department The registration is cancelled...

  • Page 28: Electronic Lock/Unlock Position

    Operation 5/619/2400 (13) Electronic lock/unlock position The cash register is locked. The display shows LOG - - - - Enter the four-digit clerk number The cash register is unlocked, the display shows the current time Note: If the display shows LOG - - - - the clerk number must always be entered with four digits.

  • Page 29: Time Display

    Operation 5/619/2400 (13) Time display The cash register has an internal clock. The time can be printed on the receipts or shown in the display. The current time is shown in the display...

  • Page 30: Reports

    Reports 5/619/2400 (13) Reports The cash register stores all transactions in various records, thus enabling an analysis of the registrations according to different aspects. You can generate reports without deleting the memory. These reports are generated with the key switch in position X. Furthermore, you can generate reports whereby the memory is deleted.

  • Page 31: Reports Without Deletion Of The Memory

    Reports 5/619/2400 (13) Reports without deletion of the memory The following reports can be generated with the key in position X: Individual department report Full department report Individual PLU report PLU report for selected range Full PLU report Financial report Hourly report Individual clerk report Full clerk report...
  • Page 32 Reports 5/619/2400 (13) Full department report The full department report is printed Example Machine#, receipt#, clerk code 01*0011 printout Date 17 03 97 Current time 13-10 *************** Number of registrations Percentage to total turnover Number of registrations Department; Turnover of department 1 2066.45 Percentage to total turnover 2.20...
  • Page 33 Reports 5/619/2400 (13) First item number + ) Beginning of the range is defined (121). PLU report for selected range Last item number + ( End of the range is defined (123) and The display shows Ent - End PLU report is printed Machine#, receipt#, clerk code Example 04*2024...
  • Page 34 Reports 5/619/2400 (13) Financial report The financial report is printed Example Machine#, receipt#, clerk code 02*0587 printout Date 17 03 97 Current time 16-41 **************** Total 2139.64 Number of payments in cash Total of payments in cash 357.33 Number of payments by cheque Total of payments by cheque 10.99 Number of payments by Credit Card 1...
  • Page 35 Reports 5/619/2400 (13) Clerk number + 4 Individual clerk report The individual clerk report is printed Example Machine#, receipt#, clerk code 02*0098 printout Date 17 03 97 Current time 12-35 **************** Clerk 1 Number of registrations Turnover of clerk 1 182.75 Number of registrations Total of all taxes...

  • Page 36: Reports With Deletion Of The Memory

    Reports 5/619/2400 (13) Reports with deletion of the memory The following reports can be generated with the key in position Z (the example printouts are similar to those for X reports, a Z will appear on the receipt instead of an X): Full PLU report Hourly report...

  • Page 37: Programming

    Programming 5/619/2400 (13) Programming The cash register CM 1712/1736 is programmable and, therefore, can be adapted for individual requirements. Programming the cash register is divided into several areas. The basic program (flags) serves for setting general features such as date and tax rate format.
  • Page 38 Programming 5/619/2400 (13) Programmed settings and reports deleted by mistake cannot be recovered!

  • Page 39: Printing All Programmed Settings

    Programming 5/619/2400 (13) Printing all programmed settings You can print all programmed settings on the receipt paper. To do so, carry out the steps described below. Key switch in position P Check whether there is enough paper left on the receipt paper roll. Note: You can cancel the printing of department and PLU reports by pressing <...

  • Page 40: Programming The Basic Program

    Programming 5/619/2400 (13) Programming the basic program In order to set the different flags, you have to perform the steps described below. Key switch in position P Run the basic program The left part of the display shows -01- for flag 01 e.

  • Page 41: Flag Table

    Programming 5/619/2400 (13) Flag table Flag 01 Tax format - Date format - Decimal places Flag 08 Machine number 3 2 = Recommended setting 0 0 = Recommended setting = Net price (add-on tax); Date (MM-DD-YY) 00 to 99 = Net price (add-on tax); Date (DD-MM-YY) FLAG 09 Multifunction flag = Gross price (tax included);...
  • Page 42 Programming 5/619/2400 (13) Flag 19 Duplicate receipt - Printer on/off - Rounding Flag 26 High amount lock-out for cheque tendered 3 0 0 = Recommended setting 0 4 0 0 0 0 = Example for 400.00 DM; Duplicate receipt enter without decimal point = No duplicate receipt;...

  • Page 43: System Flags (Basic Program)

    Programming 5/619/2400 (13) System flags (Basic program) The system flags are the different program storage spaces of CM 1688. The rates that can be set here are described in the following section. You can select rates individually for your requirements and store them. Flag 01: Tax - Date format - Decimal places In this flag, you can determine whether the tax rate is added to...
  • Page 44 Programming 5/619/2400 (13) First digit: With printout of the tax: 0 = Machine number, receipt number, clerk number, date and time 1 = Date and current time 2 = Machine number, receipt number, clerk number and time 3 = Current time 4 = Machine number, receipt number, clerk number and date 5 = Date 6 = Machine number, receipt number and clerk number...
  • Page 45 Programming 5/619/2400 (13) Flag 07: Current time Example: 08.30 - Two digits for the hour (08) - Two digits for the minute (30) Enter the time in this order Flag 08: Consecutive machine number Numbers between 00 and 99 are possible Flag 09: Multifunction flag First digit: Self-test...
  • Page 46 Programming 5/619/2400 (13) Flag 13: Clerk code number 3 Numbers between 0000 and 9999 are possible Flag 14: Clerk code number 4 Numbers between 0000 and 9999 are possible Flag 15: Clerk code number 5 Numbers between 0000 and 9999 are possible Flag 16: Clerk code number 6 Numbers between 0000 and 9999 are possible...
  • Page 47 Programming 5/619/2400 (13) Second digit: Printer and display 0 = Printer on, display of single-item price 1 = Printer off, display of single-item price 2 = Printer on, display of single-item price for 0.5 seconds followed by the total amount 3 = Printer off, display of single-item price for 0.5 seconds followed by the total amount Third digit: Rounding...
  • Page 48 Programming 5/619/2400 (13) Flag 26: High amount lock-out for cheque tendered Six digits: Example: highest accepted amount for cheques = £400.00. Enter: 040000 Flag 27 to 30 In these flags, an amount for common amounts tendered can be stored. The amount tendered by the customer can be registered execptionally quickly using the corresponding cash tender keys.

  • Page 49: Programming The Tax Rate

    Programming 5/619/2400 (13) Programming the tax rate You can assign four different tax rates to the departments. In this program, you determine the amount of the tax rates. Programming mode activated Enter the tax rate program e. g. 150000 Enter the tax rate (for example: 15%) Store the tax rate and enter the amount for the next tax rate Exit the tax rate program Example for tax rate 1 with 15%...

  • Page 50: Programming Departments

    Programming 5/619/2400 (13) Programming departments In order to categorize your product range, you can assign items to departments. The departments can in turn be combined in superordinated groups. The departments "milk products", "confectionery" and "spreads" for example are assigned to the superordinated group "groceries". (20 superordinated groups are possible.) The departments are programmed in two steps: you have to define the price and the assignment.
  • Page 51 Programming 5/619/2400 (13) 4 to 3 Departments are assigned to superordinated groups (superordinated groups 01 to 20) 0 = Itemized receipt 1 = Receipt for single item (only for first registration) 2 = Department locked out 4 = Department can be overwritten with zero (free gifts) Number of figures for one price (0 to 7 possible) For example 6 figures: 9999,99 An example is provided below for: department 01;...

  • Page 52: Programming The Coupon Key

    Programming 5/619/2400 (13) Programming the Coupon key In the department program, another department appears after the last programmable one. The rates entered here are assigned to the Coupon key. Key switch in position P In order to program this key directly press: Department program is entered The programming steps are the same as those for programming the departments.

  • Page 53: Changing Or Adding Item Numbers

    Programming 5/619/2400 (13) An example for an item is provided below: Key switch in position P Enter the PLU program e. g. 500 Enter the fixed price (£5.00) Store the fixed price e. g. 0107 Enter the assignment (01 = department 1; 0 = itemized receipt; 7 = maximum number of figures for one price) Store the PLU and move to the next item number Exit the PLU program...

  • Page 54: Error Messages

    Error messages 5/619/2400 (13) Error messages Error message for display In case of incorrect entries, the display shows an error message and, at the same < time, a beep sounds. Cancel the error message Error message Cause Incorrect key Incorrect order of keys Manually entered item number is incorrect or the limit number of digits entered is exceeded Total sum exceeds the number of digits possible or the...

  • Page 55: Accessories And Maintenance

    Accessories and maintenance 5/619/2400 (13) Accessories and maintenance Options Keypad cover The keypad of the cash register can be protected from humidity or dust by means of a keypad cover. Keypad retrofit set If you need more or fewer department keys, you can retrofit your cash register. Cash drawer trays Note-testing equipment Logo-stamp for printer...

  • Page 56: Fcc Text (Applies To Usa Only)

    5/619/2400 (13) FCC text (applies to USA only) This Olympia equipment generates, uses and can radiate radio frequency. If it is not installed and used in accordance with the operating instructions and the service manual it may interfere with radio or television reception. It has been tested and...

  • Page 57: Ce Declaration

    De producent verklaart bij deze dat het apparaat overeenkomstig is met de bestemmingen van de richtlijnen en normen: 73/23/EEG; 93/68/EEG EN 60950:92 89/336/EEG; 92/31/EEG EN 55022:87; EN 50082:92 Olympia Office Vertriebsgesellschaft mbH Olympiastraße 1, D-26419 Schortens Schortens, April 1997 W. Berndt Technical Department...

  • Page 58: Appendix

    Appendix 5/619/2400 (13) Appendix Reporting loss or damage Instructions to be followed in case of loss or damage (Failure to comply with these instructions may prejudice any claim under the policy.) Secure rights of recovery from third parties by immediately arranging for said loss or damage to be surveyed and certified by representatives of the business concerned with the transport.
  • Page 59 Index 5/619/2400 (13) Abbreviations 32 Full clerk report, Z 38 After-sales service 6 Full department report, X 34 Full PLU report, X 35 Basic program 44 Full PLU report, Z 38 Full X report 37 Cancellations 28 Full Z report 38 Cancellations with refund key 29 Cancelling entries other than the last 28 General notes 6;...
  • Page 60 Index 5/619/2400 (13) Opening the cash register electronically 30 Registration of types of payment 24 Opening the cash register manually 30 Registrations 20 Operation 20 Reports 32 Options 56 Reports with deletion of the memory, Z 38 Reports without deletion of the memory, X 33 Paper lid 10 Representation of Z reports with and without Paper reel 9...

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